EXECUTIVE ASSISTANT

Creola, AL | OTHER

G. A. West is seeking a qualified candidate to work as an Executive Assistant at our main office location in Creola, Alabama. This is a long-term, full-time opportunity. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, the Executive Assistant provides executive level support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities include but are not limited to the following:

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Sustain a complex daily calendar of meetings and events, resolving time constraint issues as they arise.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange logistics such as travel, dining, and accommodations as requested.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
• Review documents for grammatical errors and correct as needed.
• Reading, researching, collecting and analyzing information as needed for special projects. 
• Help maintain and refine internal processes by periodically reviewing and updating standard operating procedures.
• Other duties as assigned. 

Requirements:

• Strong interpersonal foundation and skills including high emotional intelligence and ethics
• Excellent organizational and written skills, to include the ability to use the various components of Office 365, in addition to MS Visio, and Power Point
• Fast and accurate typing and note taking
• Ability to set up and coordinate Teams, Zoom and other interactive remote meetings and presentations
• Clear, concise, and professional verbal communicator, able to effectively collaborate while working under pressure and tight timelines
• Professionalism and attention to detail is a must
• Multitasking and unexpected redirection is expected
• Ability to work on extremely confidential projects and processes while remaining discrete
• B.S. in English, Business or similar degree is required.
• 5 years of experience is preferred but G.A. West & Co is willing to train successful applicant

G.A. West & Company, Inc. is an equal opportunity employer. To provide equal employment opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. It has been, and will continue to be, G.A. West policy not to discriminate based on race, creed, color, religion, national origin, age, ancestry, nationality, genetic information, marital or domestic partnership or civil union status, sex, gender, disability, pregnancy, affectional or sexual orientation, or any other basis protected by federal, state, or local law for all personal actions and all phases of recruitment and/or employment.